Guidelines for TPC members
April 13 - 19, 2008, Phoenix, AZ, USA
Questions? Please email TPC Co-Chairs at @cse.unl.edu.
Disclaimer: This document and the process described are subject to
change without notice!
Please read the following if you are a TPC member for INFOCOM
2008. If you have been assigned a paper to review by a TPC member for
the INFOCOM 2008 conference, please read the Guidelines
for Reviewers instead.
Summary of Action Items for TPC Members
- Accept or Decline the TPC Invitation (within 1 week of receipt).
- Plan to attend INFOCOM 2008 TPC Informational/Planning Meeting on May 9, 2007 -
5.30 - 7.00 PM at Space 2 in the Egan Convention Center, Anchorage, Alaska
during INFOCOM 2007 (Highly Recommended).
- Select TPC topics of interest and update Conflicts of Interest by June 1, 2007 (Required)
- Claim papers by Sunday, July 8, 11:59PM PDT.
- Papers assigned for Lead TPC Summary/Review and TPC Regular Review by August 1, 2007.
- Decide on Early Rejects by August 15, 2007 (Highly Recommended)
- Complete TPC Regular Reviews for papers by September 8, 2007 (Required)
- Participate in online discussion on your assigned papers (September 9-22, 2007) (Required)
- Write Lead TPC Discussion Summary/Review by September 22, 2007 (Required)
- Attend TPC Meeting (Highly Recommended) October 27, 2007 in
Washington, DC area (Confirmed!)
- Volunteer as Session Chair during Infocom 2008 (Optional)
As an IEEE INFOCOM 2008 TPC member, your reviews and TPC participation
are crucial in determining the ultimate quality of the
conference. Here are some guidelines to help clarify the TPC work. A
simple way to think about the TPC duties is to think reciprocally
about what you expect as an author of a paper from a peer in the
community: a good, substantive review, a decision that is well-founded
on the consensus of the reviews and good feedback. This is what we
expect from TPC members. The element of randomness in the process
cannot be eliminated, but we want to control it while biasing it
towards merit and providing good feedback to authors.
Table of Contents
Updating your topics of interest and conflicts of interest information
You are requested to update your topics of interest for INFOCOM 2008
and your conflicts of interest information on EDAS after accepting the
invitation to serve on the TPC by following the instructions below.
You can directly access the webpage to update your topics of interest for the INFOCOM 2008 conference by clicking on this link: http://edas.info/editInterest.php?c=5065. Alternately, you can update your topics of interest by logging into http://edas.info using your login email address and your EDAS password. Then click on "My TPCs" tab. You will see a list of conferences in which you serve as a TPC member. In the row for "INFOCOM 2008", please click on the cell in the "Interests (edit)" column. The link is usually set as "undefined", by default. In the subsequent screen, you will see that you are listed as "neutral" to all the topics for the conference. Please select at least eight (8) topics and click on the corresponding menu buttons in the "of interest" column. Similarly, please select as many topics which are not "of interest" to you. Please be sure to click on "Change topics of interest" button at the bottom of the page to update your topics of interest. In the list of topics for INFOCOM 2008, please note that the suffix
SIM refers to both Simulation and Experimental work; MOD refers to Analytical modeling, Performance evaluation and Theory. It is critical that you update your topics of interest before the review assignment, in order to make sure that you have the best chance to receive papers which fall in your topics of interest.
You can update your conflicts of interest (COI) information by logging
into http://edas.info using
your login email address and your EDAS password. Then click on "My
Profile" tab. On the first line, please click on the link listed as
"conflicts of interest". In the subsequent screen, you will see a list
of individuals with whom you have identified
Conflicts-of-Interest. Please note that in EDAS, "Your initial list of
conflicts-of-interest consists of individuals having the same email
domain, the same name or those that have co-authored EDAS-registered
papers with you. You can provide either the name of the organization,
the name of an individual, or an email domain, or several of these."
Please be sure to identify all individuals with whom you have
conflicts of interest, paying particular attention to potential INFOCOM 2008
authors and TPC members. We greatly appreciate your efforts
in updating this information in EDAS so that we may avoid unnecessary
changes to review assignments later, a time-consuming process.
Please read the INFOCOM 2008 Definition of Conflict of Interest for
determining the set of individuals you need to list on EDAS provided below.
People/institutions that you are in "conflict of interest" consist of the
- Same institution within 4 years (anywhere in your
organization or parent company counts); note that this
includes your previous or future institution if you have
recently changed job, or are in the process of changing job.
- Co-author (or pending) a publication within 4 years, in any
technical area, including patents, tech. reports, etc.
- Active or pending grant, proposal, or application of any sort
- Ph.D, post-doctoral advisor/advisee at any time, current or past
- Close personal friend (or enemy!)
- Any other non-technical bias
Update: EDAS staff have resolved the problem
with selecting papers for the claims process. Please go ahead with the claims process following the instructions below - July 5, 2007, 8:00 CDT. If you still have problems claiming papers, please let us know.
You can claim (request) the papers that you would like to review for
INFOCOM 2008 by logging into EDAS
(http://edas.info) using your login email address and your
EDAS password. Then click on "My TPCs" tab. You will see a list of
conferences in which you serve as a TPC member. In the row for
"INFOCOM 2008", please click on the cell in the "Requested (claim)"
column. In the subsequent screen, you will see a list of papers marked
as one of the following: Want to review,Can review, Review if needed
and Cannot review. Please select at least 25 papers and at most 40 papers
and click on the
corresponding menu buttons in the "Want to review" column. Similarly,
please select as many papers which you feel you "Cannot review."
Please be sure to click on "Change" button at the bottom of the page
to update your list of claimed (requested) papers for INFOCOM
2008. Please be sure to list at least 25 papers in the Want to
review, Can review and Review if needed columns to provide us with enough flexibility to assign three
independent reviewers to each paper.
Frequently asked questions
I am not able to view the list of abstracts to claim from? - Detailed Instructions
Please click on this link http://edas.info/C.php?c=5065. If
you are not already logged in to EDAS, you will be prompted for your
EDAS login and password. If you have forgotten your EDAS password, you
will need to follow instructions at http://edas.info to request the
system to email you your password.
Note: If you have already logged in to EDAS, you can also Claim Papers
by clicking on the "My TPCs" tab at the top, then going to the row
marked "INFOCOM 2008" and clicking on the number (usually 0) in the
corresponding cell in the column marked "Requested (claim)."
If the list of papers (abstracts) that match your interest is large, you
will receive a message such as: "There are *NUM* papers in the list
for *your EDAS ID* - restrict topics."
To modify (or select) topics "Of Interest" and restrict the list of
papers that are shown to you, please follow the directions regarding
"Updating your topics of interest" in the TPC Guidelines document
Please make sure that you mark as many topics as possible under "no
interest" and click on "Change topics of interest." Then please try the
process of Claiming papers again.
According to the EDAS webpage on selecting topics: "Papers containing
the topics labeled 'of interest' will be included, those containing
topics 'not of interest' will be excluded even if they contain topics
of interest. Papers labeled with the neutral topics will be included
if they also contain topics that are of interest."
Please be sure to list at least 25 papers in the Want to
Review, Can Review and Review if needed columns (total).
I am not able to see the My TPCs tab - Detailed Instructions
Please click on the "My profile" tab and then click on the "My TPCs" tab.
I have too many papers (> 100) claimed in the categories: Want to Review + Can Review + Review if needed. How do I reduce this number?
You need to move more papers to the other category: Cannot
Review. This is done by clicking on the Claim link and then
marking a different category (column) for the papers in the Can Review
category, since these constitute the bulk of your selections
Another option for you is to modify your set of topics to mark more of
the topics as "no interest" and try the claims process with fewer
Reminder: We would like you to claim no more than roughly 50 papers as
the sum of the three categories: Want to Review, Can Review,
and Review if needed.
Regular Review vs. Lead TPC Review/Summary
- Each TPC member will be the TPC lead for about 5 papers and will be a
regular reviewer for about 20 papers (including the ones for which he/she
is the TPC lead reviewer).
- For papers for which you are
the TPC lead, in your EDAS screen (after you login, select "My TPCs" and
INFOCOM 2008 from the list of conferences), you will see both a
link to "tpc" as well as "review" under the "Type" column.
- For papers
for which you are a regular reviewer, you will only see the "review"
link under the "Type" column. First, you need to provide a review for
each of the papers in your list by using the "review" link and filling
out the review form by the Regular Review deadline. You may delegate
some regular reviews as described below (see Delegation).
- After that there will be an online
discussion phase during which you can discuss with other reviewers/TPC
leads each of the papers that has been assigned to you for review. The
messages posted during the online discussion will not be made
available to the authors. Please see below for
instructions on how to participate in the online discussion.
- Once the discussion phase is over, as the
TPC lead you will need to provide a summary of the discussions in the
form of a TPC review. For this, please click on the "tpc" link under
the "Type" column for your TPC lead papers and fill out the TPC
summary form and choose one of four categories for each paper
- Needs Additional Review and
- This TPC review (TPC
summary) needs to be completed by the TPC Summary deadline. The TPC
summary will not be made available to the authors.
Accepting and Delegating Reviews - HOWTO
If you are a TPC member with primary review responsibilities and not backup,
you will receive by July 15, your review assignments with upto 6 papers for
which you are the TPC lead reviewer and upto 15 papers for which you are the
regular reviewer. Please note that you will be assigned a regular review for each of the papers for which you are a TPC lead reviewer. So the actual number of papers that you will deal with is only around 10.
- How do I accept all of my review assignments?
When you log in to your EDAS page (http://edas.info) for INFOCOM 2008 (and click on My Reviews tab), you will be shown a list of all the papers you are handling for this conference.
Please click on the link at the top of the table which states "You can also accept and decline reviews in a batch."
You will be presented with a list of all your review assignments with the status Accepted column marked for each paper. If you have ensured that you do not have a conflict of interest with any of the authors for the papers in this list, please go ahead and click on the "Change" button at the bottom of the page.
- How do I accept my review assignments one by one?
When you log in to your EDAS page (http://edas.info) for INFOCOM 2008 (and click on My Reviews tab), you will be shown a list of all the papers you are handling for this conference.
To accept your TPC review assignments: In the second column (marked
Type of review), please click on the link marked "tpc" and then click
on the "Accept review" button. Please do this for each of the papers
for which you are the TPC reviewer. Please note that you may not
delegate your TPC reviews and you may not decline your TPC review
assignments unless you have a conflict of interest with the authors.
To accept your regular review assignments: In the second column
(marked Type of review), please click on the link marked "review" and
then click on the "Accept review" button. Please do this for each of
the papers for which you are the regular reviewer. Please note that
you may not delegate your regular reviews to graduate students and you
may only delegate up to 5 regular reviews to qualified colleagues and
you may not decline your regular review assignments unless you have a
conflict of interest with the authors.
We request that you ACCEPT all of your review assignments within a week after receiving the notification emails.
- How do I decline my review assignments?
Please follow the instructions above to view the review assignments
and instead\ of clicking on "Accept review" button, please click on
the "Decline review" button. Please decline reviews only when there
is a conflict of interest with the authors of the paper.
- How do I delegate my regular review to a qualified colleague?
First, please read the INFOCOM Delegation guidelines below.
From your INFOCOM 2008 TPC member page, please do the following:
- Click on the paper number
- Click on the pencil icon for editing your Review
- Click on Delegate the review
- Please enter the last name or EDAS ID of the reviewer. There
may be many IDs for an individual and so please select the
active one in consulation with the potential reviewer.
- You will then be able to edit the Review invitation email sent out by EDAS. Please add content at the top to let the potential reviewer know that the invitation is coming from you and not the INFOCOM 2008 TPC Co-chairs (default).
- You will receive a copy of the completed review by email when your delegate has submitted it.
- Delegation must be done within 2 weeks of papers (before JULY 31) assigned to the TPC member.
- The TPC member must also followup with their delegates to finish their reviews, and oversee the quality. Please inform the delegate that they are also co-responsible with you for actively participating in the online discussion phase.
Participating in Online Discussions - HOWTO
To post an online discussion message for a paper that you are reviewing,
please do the following (after the Regular Review deadline).
As lead TPC member of a paper, you will need to take an active role in the discussion regarding that paper. You may ask reviewers to clarify their remarks, provide additional justification for their comments etc. Once you have completed the discussion phase, you (as Lead TPC member) will need to summarize the discussion in your Lead TPC Review/Summary.
- Click on the Paper number (after clicking on My reviews tab upon EDAS login).
- You should be able to view the reviews and at the bottom of the page, there will be a Discussion section.
- Click on the Discuss bubble icon . You will see a text box in the subsequent screen. Please type in your comments about the paper. The discussion messages will be emailed to all the reviewers and Lead TPC member for that paper. You will also be able to view the discussion messages online.
- For guidelines on the online discussion phase, please see below.
Early Reject Phase
TPC Members are strongly encouraged to take a high-level look
at their assigned Papers under TPC Lead category (around 8
papers per TPC member). Please identify papers, (between 0 to
2 papers from papers assigned to you as TPC Lead) that you
feel are clearly not qualified for INFOCOM consideration and
can be rejected earlier. Issues to consider are:
- The papers considered for early reject should clearly be
at the bottom of the list of the about 5 papers for
each TPC lead.
- The papers should not be worthy of 3 full reviews, and highly
likely to earn scores of 1,1,1 if fully reviewed. A reading of
the manuscript should show some mix of sloppy writing, presentation,
totally confused concepts etc.
- Papers with reasonable concepts etc. deserve full
review/feedback even if the TPC lead may not like the concept.
- Note that a TPC member MUST be absolutely sure that a given
paper can be rejected without any controversy.
- Please note that the TPC Co-Chairs may, in case of any doubt,
consider a paper for full review despite the TPC lead's recommendation
for early reject.
It is perfectly fine if you do not choose any paper for early
reject, from your assigned list.
By August 15th, 2007: Enter a detailed review for the early
reject paper(s) (if any identified) justifying the reject
decision AND Enter a TPC Summary and email the TPC Co-Chairs
with the paper numbers.
The TPC Co-Chairs will then decide if the paper will be
rejected at an early stage and notify the authors and other
assigned reviewers for the paper.
High Review Quality
High quality reviews is by far the most important contribution of a
- Basic Quantity/Quality: Reviews of length shorter than 100
words will generate an automated EDAS feedback to you
requesting more input.
- Kindly do not cut-and-paste the same
information in different categories when this happens:
please enter feedback that will be useful to authors.
- In particular, if any of the papers are reviewed with the help of
students, we expect the TPC member to provide oversight and
clarity and personally enter the reviews into the EDAS
- In the TPC meeting, a review having a score of 5 with a short
unsubstantiated review will be discounted, and the other
dissenting reviews may override the higher score if they are
So, if you want your reviews to matter
in TPC discussions, please enter substantive, high
Coherence between numerical scores and review content
In INFOCOM 2008, the TPC lead assigned to a given paper will have to
check if the numerical scores are well justified by the written
reviews (and also catch short/low quality reviews), and followup with
reviewers using EDAS. Since every TPC member is a lead for some
papers, kindly use this opportunity to check the coherence of the
scores/reviews you give to papers.
For example, if there is a score of 5, there has to be clear
enumeration of reasons why this paper deserves that rating. (Remember
that the scores are logarithmic!) After you have reviewed all papers,
and see the distribution of scores you have given, please see if
there is any bias in your scoring and if it is indeed justified by
the quality of the papers in your set.
Similarly, a rating of 2 or 1 may lead to a paper not making it to the
TPC meeting: so it is the reviewer's responsibility to give more
feedback for authors. Please note that irrespective of your scores,
if a paper has reviews that are not strong, the scores may not
The following guidelines apply to delegation of reviews. In principle,
we strongly discourage delegation unless there is a compelling need
such as a very qualified reviewer for a given paper.
- Lead TPC papers (typically 5 or 6): NO DELEGATION. We expect the
TPC member to read the paper and write the review and actively
participate in the post-review on-line discussion phase.
- One-half of Papers assigned for regular TPC review (about 5-6 out of 10-12): No
EDAS-based delegation. The TPC member assigned is responsible for the
review and discussion. If graduate students/post-docs *help* with the
review, the TPC member is responsible for overseeing the quality,
coherence of the review and finally ENTERING the review into
EDAS. The TPC member must also actively participate in the
post-review on-line discussion phase.
- Remaining papers (about 5 out of 10-12): Delegate to qualified researcher via EDAS, but *NOT* graduate students;
Delegation must be done within 2 weeks of papers (before JULY 31) assigned to the TPC member. The TPC member must also followup with their
delegates to finish their reviews, and oversee the
quality. Please inform the delegate that they are also
co-responsible with you for actively participating in the online
TPC On-line discussion phase: Guidelines
Role of Area TPC Chairs
For INFOCOM 2008, Area TPC Chairs will play a critical role in the
review process after the online discussion phase is completed and the
Lead TPC review/summary has been submitted. The role of the Area TPC
Chairs is to categorize the paper as Accept, Discuss at TPC meeting or
Reject. The Area TPC chairs may seek or provide additional
reviews. The Area TPC chairs will also lead the discussion groups at
the INFOCOM 2008 TPC meeting described below. Additional information
about the role of the Area TPC Chairs can be found here.
The INFOCOM 2008 TPC Meeting is scheduled for October 27, 2007
at the George Washington University campus in Washington, D.C.
Please let us know if you will attend the meeting and the dinner by
filling out the TPC meeting page on EDAS.
All TPC members are invited to the TPC meeting. In order to put
together a high quality program, it is important to have you
participate in this meeting. This is an invaluable experience to see
how papers are actually accepted/rejected and which reviews matter and
which reviews do not. It is a way to tap into the decision mindset of
your peers in the community (especially for newer TPC members) so that
you can write more competitive papers to INFOCOM and other
We expect to have a more focused set of papers at the TPC meeting with
a higher acceptance probability (almost 40-50%) compared to the
overall conference acceptance rate of 17-18%. This will hopefully
bias the discussions to be positive and discuss papers which have
good feedback from the TPC review, TPC discussion and Area TPC
We expect to have groups discussing about 30-35 papers
each, which will give an average of 15 min per paper (Note:
these numbers are tentative at this stage and we will know
better by October 2007). This is why the on-line TPC
discussion should not "punt" the hard work to the TPC
meeting and instead should give good feedback. Also,
reviews having high ratings with short reviews may be
discounted. Area TPC chairs may choose to bring in papers
with lower numerical scores, but have substantive
feedback (possibly through an extra review).
Registering for TPC Meeting - HOWTO
- How do I register for the TPC meeting on EDAS?
When you log in to your EDAS page (http://edas.info), please click on the "My TPCs" tab), you will then be shown a list of all the conferences for which you are a TPC member. In the row for "INFOCOM 2008", you will see the icon under the column "TPC meeting".
Please click on the icon and answer the following two questions: (a) I
will attend the TPC meeting (b) I will attend the TPC dinner. You may
indicate in the Comments field additional information such as "I will
be arriving late", "I will have to leave early" etc.
You may indicate your dietary restrictions by updating your profile on EDAS. There is a link provided to your profile in your TPC meeting page.
Please click on the "Submit" button when you are finished.
- Where can I find more information about the TPC meeting location?
For more details on the meeting location and travel/accommodation information, please visit http://www.seas.gwu.edu/~cheng/info.html..
Attendees are strongly encouraged to confirm your travel and hotel
bookings early to obtain good rates in the D.C. metropolitan area.
- How do I know if I have already registered for the TPC meeting on EDAS?
When you log in to your EDAS page (http://edas.info), please click on
the "My TPCs" tab), you will then be shown a list of all the
conferences for which you are a TPC member. In the row for "INFOCOM
2008", you will see the icon under the column "TPC
Please click on the icon and you will see your earlier response (both the radio buttons
and the text box).
- I need a formal registration/invitation letter to authorize my travel/reimbursement. Where can I obtain this?
Unfortunately, EDAS does not generate a confirmation email or registration letter to
attendees. If you need written proof of registration/invitation for the TPC meeting,
please contact Ms. Deborah Kingston at IEEE Communications
TENTATIVE SCHEDULE for IEEE INFOCOM Paper Review process
Please see the Main Page